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Board meeting tools can streamline governance processes and allow participants to concentrate on strategic decision-making. They can be installed on-premise or in cloud and offer easy user interfaces for board members with different technical skill levels. Data privacy and security are also offered through features like encryption of files, two-factor authentication and document revision tracking. They also encourage meetings without paper, which could enhance the company’s environmental responsibilities and efficiency.
These tools not only decrease the amount of time spent in meetings and also reduce the number of tasks that board secretaries need to complete. For instance, they can quickly create agendas using an easy-to-use editor. They can then share it with board members using the board portal and track who has already examined it. They can also send status alerts to presenters to confirm their availability and make necessary arrangements. Moreover, they can move new agendas that are pending review or approval with just one click.
These tools can also be used to manage committees as well as facilitate communication with stakeholders through a virtual room. They can be used to upload files and facilitate selective sharing prior to, during, or following a board meeting. They can also include task tools that allow board directors to assign specific tasks. The best tools are versions optimised for desktop tablets, smartphones, and desktop devices, so that board members can work from wherever they are. They can also see information about upcoming events, schedule them with the calendar tool, and book ad hoc gatherings.
