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An agenda for a board meeting is a document that defines the topics that the board should be paying attention to. The schedule for a board meeting should include the date, time and location of the meeting, as well as an outline of the topic in order to help attendees prepare.
Board members are usually busy and require plenty of time to plan their schedules. Experts recommend a minimum of 5 to 7 days to allow adequate preparation of all board materials including agendas and other important documents.
The first item on the agenda for the board meeting is usually a summary of progress since the last meeting, focusing on important milestones and achievements as well as missed targets and other issues that may require further investigation. The executive director may also present a summary of the business outlook for the moment and discuss positive and negative trends.
Following the summaries of progress all items that require an approval vote will be called for a vote. These are usually resolutions that need approval from the board and could be implemented as new policy.
The next items on the board meeting schedule are likely to include reviewing the previous minutes as well as any other actions that were agreed upon at the last meeting. It is imperative that all actions be documented and executed in a manner that they are documented.
