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Online board meetings remove one of the biggest barriers to attendance and participation: time. Meetings are shorter which means that board members are able to attend more meetings. This alone increases turnout and reduces the risk of missing key decisions. It’s important to realize that a board meeting online has its issues.
In-person meetings allow attendees to read body expressions and facial expressions, which can be difficult to read in a conversation online. It’s also difficult to keep board members that are not in the same room interested. For instance board members might be reluctant to speak at a meeting if they aren’t sure that their input will be heard. And even if they do however, their voice could be drowned out by other members or background noise.
Inconsistent audio quality as well as inconsistent software are also challenges for online board meetings. It is essential to select a video-conferencing platform that is safe, accessible, easy to use, and has many features that will benefit your business. Ask your board members to test the platform prior to the online board meeting. This will help you avoid any technical issues.
Another challenge is to keep the meeting on the right track. Limiting the length of discussion items may assist. It’s recommended to set the goal for each item and limit its duration. For example, you can assign a member to lead every item on the agenda or put a time limit on each item. Before moving on to another item, the main goal is to come to an informed decision or come up with some ideas.
